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Your Q1 Team Review

March 30, 2021

Adam Lueken

We’re already just about three months into 2021. Spring has finally arrived, March Madness is winding down and although COVID-19 continues to be a challenge, we’re moving forward. This time also means the first quarter for businesses and practices is coming to an end. Now one quarter in, this is a great time to assess your goal progress so far – and how your team is doing.

Regular team reviews are a crucial part of practice growth. It helps team members learn what areas they are succeeding in and which need a little more work. But in addition to individual team member reviews, you also should consider your team performance as a whole. What should you be evaluating and is the team staying on track? How should primary challenges be addressed in your practice when pushing towards 2021 goals?

Here are a few things to think about when assessing Q1 performance and overall team effectiveness:

Performance Management 

When looking at team performance as a whole, identify key performance indicators (KPIs) if you haven’t already that tie into your overall practice goals and individual team member goals. For example, if you want to increase net collection percentage, setting KPIs related to your team’s time and effort in collecting accounts receivable in a timely manner. Define KPIs based on your team structure and practice size, then you can determine if you are exceeding, struggling or meeting your goals as a team so far. This approach will also provide greater efficiency when you do more in-depth individual evaluations. Poor Q1 performance shouldn’t be a trigger for a drastic change, but show what additional actions, resources and education will be needed for the rest of the year. When sharing team performance feedback, communicate the results clearly and directly, and adjust your action items as needed.

Your Team Culture

Your team can’t thrive without the right culture around them. So as you look at Q1 and the remainder of the year, it’s worth reviewing and monitoring team morale. Ideally, you want a culture that supports a positive environment, creates open communication with one another and shows your support for the team as a leader. Assessing your team culture as a whole can be challenging without getting collective, individual feedback, so take the time to get your team’s thoughts on the subject. Their attitude through their answers, engagement and follow-up questions can be a helpful indicator of your overall culture. Assessing culture becomes more critical when you have a slower first quarter. Maintaining a vibrant, inclusive and motivating environment becomes increasingly important. If your team is behind with a goal, confront frustrations early, don’t disrupt schedules and highlight positive achievements.

Training and Education 

When evaluating Q1 and looking forward, don’t forget about ensuring your team has the right resources and educational opportunities to succeed with your team goals. As you know, there are many actions that take place in your practice that your team has to be well-trained for. These include world-class care, system utilization, phone training, using the right body language, patient engagement, conflict resolution and so on. There’s a lot to know, so make sure your team members are well equipped and knowledgeable. If you saw an issue with any of those areas in Q1, are there resources available relating to those areas that team members can use to advance? You can also consider implementing cross-training within your team. From answering phones to educating patients and collecting payments, you can help each team member have a fundamental understanding of all practice operations. Then if an emergency comes up and you need to pull in a different team member to another area, they can jump in and help. This will help create and maintain more productivity and efficiency, even when someone is out sick, on PTO, etc.

If you need extra help hitting your goals and supporting your team, we’re always a phone call or click away to support your needs. Schedule a consultation with one of our practice management experts today!



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